ApprovedAP monitors vendor changes, enforces segregation of duties, tracks W-9 compliance, and maintains a tamper-evident audit trail — integrated with BILL, QuickBooks, and more.
Start Free TrialWhat is ApprovedAP?
ApprovedAP is a vendor compliance management platform built for accounts payable teams. It sits as a control layer on top of your existing AP and accounting tools — syncing your vendor list, monitoring records for changes, requiring authorized sign-off before your team initiates the next payment, tracking W-9 and COI document compliance, and maintaining a full audit trail for every approval action.
What AP and accounting platforms does ApprovedAP connect to?
ApprovedAP integrates with BILL and QuickBooks Online today, with additional integrations on the roadmap. Once connected, it imports your vendor list from each platform and begins monitoring for data changes automatically.
What vendor changes does ApprovedAP detect?
ApprovedAP detects changes to vendor payment methods (ACH, check, wire), billing addresses, contact names, email addresses, phone numbers, and other vendor profile fields. Changes are classified by severity: critical changes require a written sign-off note and are flagged for review.
How does ApprovedAP help prevent vendor fraud?
The most common form of vendor fraud — business email compromise (BEC) — involves an attacker convincing an AP team to update a vendor's bank account details and then intercepting payments. ApprovedAP flags every bank account or payment method change as a critical alert, requiring a named approver to review and sign off with a written note before your team initiates the next payment.
What documents does ApprovedAP track?
ApprovedAP tracks W-9 tax forms and certificates of insurance (COI) by default. Each document has an expiry date; ApprovedAP sends automatic reminders before expiry and flags vendors with expired or missing documents as non-compliant.
Is ApprovedAP suitable for small and mid-market businesses?
Yes. ApprovedAP is designed for AP teams at companies with 20 to 500 employees — organizations large enough to have meaningful vendor risk but without a dedicated compliance team or enterprise GRC platform.
Does ApprovedAP replace my existing AP tools?
No. ApprovedAP works alongside your existing tools, not instead of them. Your payment workflows, invoice approvals, and accounting sync all stay where they are. ApprovedAP adds vendor compliance monitoring, change alerting, document tracking, and approval workflows as a unified layer on top.
What does ApprovedAP not do?
ApprovedAP does not block, hold, or intercept payments in BILL, QuickBooks Online, or any other payment platform. It flags vendors for review within its own dashboard and requires your team to complete sign-off before initiating the next payment — but the enforcement is a process control, not a technical payment block.